Executive Committee Positions

The Executive Committee of JETAA Ottawa meets once a month to discuss the organization of events, review by-laws and policies, approve the allocation of budget and prepare training sessions for new JETs. Members of the Committee also represents JETAA at various events (promotional, networking, etc.). The biggest event of the year is Natsu Matsuri which makes the months leading up to it (May and June especially) a lot busier for the committee than the rest of the year. In 2020, Natsu Matsuri was unfortunately cancelled, JETAA Ottawa held DIGI-AKI Matsuri instead.

Below you will find the description and time commitment associated with each position of the JETAA Ottawa Executive Committee. Should you have any further questions about any of the positions, feel free to contact us at exec@jetaaottawa.ca

*Please note that the time commitment listed includes monthly meetings and events.


President

Incumbent: Robert Lavoie
Time Commitment: 5 to 10 hours per month
Description: The President is responsible for the overall functioning of the organization, including ensuring the satisfaction of members and stakeholders, and the success of all events and programs. He or she must be dedicated and passionate about the organization, invested in its continuous improvement, and therefore willing and eager to sacrifice some of his or her free time and/or vacation time to attend to duties (including but not limited to attending monthly meetings and events). The President also represents JETAA Ottawa to external organizations (notably the Ministry of Foreign Affairs (MOFA) and the Council of Local Authorities and International Relations (CLAIR)) and the general public, and is expected to give regular public speeches (notably at the JET Departure and Welcome Back receptions, and at the Natsu Matsuri). Perks include being invited to various Japanese-community-related events and genuine resumé-worthy experience.


Vice President

Incumbent: Brandon Wallace
Time Commitment: 5 to 10 hours per month
Description: One of the four members that make up the Board of Directors. The Vice President preforms a variety of duties, the most notable of which is being the primary point of communication during the preparation and execution of JETAA’s annual Natsu Matsuri (Summer Festival). The Vice President is also in charge of providing support to the President in facilitating a variety of monthly events, most of which centre around maximizing participation from the JET Alumni community, along with fostering interest in the JET Programme for the future generations. Aside from monthly meetings and event participation, the Vice President is expected to take initiative during the busy months leading up to Natsu Matsuri and maintain communication with festival participants and members of the Japanese community to ensure a smooth and successful event.


Secretary

Incumbent: Anna Rayner-Grignon
Time Commitment: 5 to 10 hours per month
Description: The Secretary is responsible for record keeping for the chapter, such as by preparing meeting schedules and minutes, tracking documents, and sending out information and reminders. Needed skills include basic Google docs and sheets, gmail, and google calendar, quick typing or note taking, and an interest in keeping everyone informed.


Event Coordinator

Incumbent: Laurel Lavoie
Time Commitment: 4 to 8 hours per month (more before Natsu Matsuri)
Description: Assist in planning of events organized by JETAA by making reservations, keeping track of RSVPs, and managing Eventbrite, Google Forms, and Facebook event pages as necessary.


Communications

Incumbent: Tyler Bissonnette
Time Commitment: 5 to 6 hours per month
Description: The member in charge of communications writes and edits the JETAA Ottawa by-laws by-laws. They also review and work on policies.


Web Editor

Incumbent: Sabrina Gauthier
Time Commitment: 4 to 8 hours per month
Description: Update and maintain JETAA Ottawa’s website using WordPress and its tools. Make sure that the event pages, descriptions and sign-up forms are up-to-date and easy to access.


Social Media Coordinator

Incumbent: Shuaib Syed
Time Commitment: Attract attention and interest for JETAA events primarily through Facebook, Twitter and Instagram posts; create Facebook event pages for upcoming JETAA events; host and promote online Trivia Events; attend events to take pictures/video for social media use.


Newsletter Editor

Incumbent: Sabrina Gauthier
Time Commitment: 1 to 2 hours per month
Description: The newsletter editor uses MailChimp to track our membership as well as tell our members and friends about upcoming events and opportunities. Generally, we send out a full newsletter once a month and periodic short newsletter blasts or reminders. MailChimp is a drag-and-drop application that is intuitive to use and a commonly used tool for businesses. 


External Relations Coordinator

Incumbent: Charles Dauphinais
Description: When the President is otherwise disposed, the External Relations Coordinator coordinates correspondence with external stakeholders (Embassy, Natsu Matsuri participants, OJCA/OJCC, etc.)


Special event coordinator

Incumbent: Erica Long
Description: The Special Event Coordinator focuses mainly on the organization of bigger events such as Natsu Matsuri and DIGI-AKI Matsuri.